Sign-Up Form Builder
Every event in Village includes a custom sign-up form. The Form Builder lets you add, arrange, and configure the fields that attendees fill out when they sign up for your event.
You’ll find the Form Builder at the bottom of the event creation and editing pages.
Default templates
Section titled “Default templates”When you select an Event Type while creating a new event, the Form Builder is automatically pre-populated with a set of default fields appropriate for that type:
| Event type | Default fields |
|---|---|
| Standard | First Name, Last Name, Email |
| Appointment | First Name, Last Name, Email, Phone |
| Volunteer Shift | First Name, Last Name, Email, Phone |
| Bring an Item | First Name, Last Name, Email, What are you bringing?, Quantity |
These are just starting points — you can add, remove, or rearrange fields freely. Switching to a different event type while creating a new event will reset the form to that type’s defaults. On existing events, form fields are never changed automatically.
Adding a field
Section titled “Adding a field”Click the Add Field button (or the + icon) to add a new field to your form. A menu appears with all available field types — click one to add it to the bottom of your form.
Field types
Section titled “Field types”Text field
Section titled “Text field”A single-line text input. Best for short answers like a name, phone number, organization, or any other brief response.
Configuration options:
- Label — the field name shown to the attendee (e.g. “First Name”)
- Placeholder — hint text shown inside the field before they type (e.g. “Jane”)
- Required — if checked, the attendee cannot submit the form without filling in this field
Textarea
Section titled “Textarea”A multi-line text input. Best for longer responses like dietary restrictions, special notes, questions for the organizer, or any open-ended answer.
Configuration options:
- Label
- Placeholder
- Required
Dropdown (Select)
Section titled “Dropdown (Select)”A dropdown menu with a list of predefined choices. Best for questions where the attendee must choose one option from a fixed list — like a t-shirt size, meal preference, or session track.
Configuration options:
- Label
- Placeholder — shown when no option is selected
- Options — add as many choices as you need; each option is a separate line
- Required
Date picker
Section titled “Date picker”A date selection field. Use this when you need a specific date from the attendee, such as a preferred session date, date of birth, or availability date.
Configuration options:
- Label
- Required
Paragraph
Section titled “Paragraph”A block of read-only text, not a fillable field. Use a paragraph to add instructions, section headings, or any contextual information between your form fields.
Configuration options:
- Content — the text to display, with optional bold and italic formatting
Reordering fields
Section titled “Reordering fields”Drag and drop any field to reorder it within the form. The order you set here is the order attendees will see.
Editing a field
Section titled “Editing a field”Click on any field to open its settings and change the label, placeholder, options, or required setting.
Deleting a field
Section titled “Deleting a field”Click the X icon on any field to remove it from the form. Existing sign-ups are not affected — their already-submitted responses are preserved.
Editing forms on published events
Section titled “Editing forms on published events”You can add, edit, reorder, or remove form fields at any time — even after an event is published and has existing sign-ups. Changes to the form only affect new sign-ups going forward. Existing submissions are saved as-is.