Team Management

Team collaboration lets you invite team members to help manage events together. Team members sign in with their own account and share your plan’s features.

Tip

Grandfathering policy: During the Early Adopter Program, all team collaboration features are available at no cost. Any team members you invite now will remain free even after Village transitions to paid plans — you’re helping them grow with the product. When paid plans launch, team members invited after that date will count toward your plan’s seat limit.

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How team member seats work

Tip

During early access: All users can invite team members at no cost. Team members you invite now stay free permanently, even if you remain on the Free plan after pricing launches.

When Village launches paid plans, team collaboration will continue to be available on all plans with the following seat limits:

Plan	Additional Seats
Free	None — solo accounts only
Individual	1 additional member
Organization	Up to 10 additional members

After pricing launches: New invitations will count toward your plan’s seat limit. Free plan users won’t be able to invite additional members (beyond those grandfathered in), but existing grandfathered members keep their access.

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Inviting team members

You can invite team members through the Settings page right now:

To invite a team member

1. Go to Settings in the sidebar
2. Click Team
3. Enter the email address(es) of the people you want to invite
4. Click Send Invite

Invited members receive an email with a link to accept the invitation. The email includes your organization’s name and a message about team membership. They’ll be asked to create a Village account (or sign in if they already have one) to accept.

Accepting an invitation

When someone receives an invite email:

1. They click the Accept Invitation link
2. They sign in to their Village account (or create one)
3. They’re automatically added to your team
4. They can immediately start creating and managing events

The invitation link is single-use and expires after 7 days. If someone doesn’t accept within that window, send them a new invite.

Caution

Important: Invitations must be accepted before pricing launches. If someone accepts an invitation after pricing launches, they may count toward your plan’s seat limit instead of being grandfathered in. Encourage team members to accept promptly.

What team members can do

Team members will have full access to your plan’s features. They can:

• Create and edit events — add new events, modify existing ones, publish drafts
• Manage sign-ups — view attendees, remove sign-ups, check in attendees (if your plan includes check-in mode)
• Run Village Live sessions — access Mission Control and broadcast events (if Village Live add-on is enabled)
• Export data — download sign-ups as CSV (if your plan includes export)
• Send team messages — email attendees on your behalf
• Access billing information — view subscription and plan details

Team members cannot:

• Manage team membership — only the original account owner can invite or remove members
• Change billing or subscription — only the account owner can upgrade/downgrade plans
• Change branding — organization branding is controlled by the account owner
• Delete the organization — only the account owner can remove the org entirely

Removing a team member

Only the original account owner can remove team members.

1. Go to Settings → Team
2. Find the member you want to remove
3. Click the Remove button
4. Confirm in the dialog

When you remove someone:

• They lose access to your events immediately
• Their seat is returned and available for a new invite
• Events they created remain in your account
• Sign-ups they collected are not affected

Note

Removed members are not notified automatically. If you want to let them know they’ve been removed, you’ll need to reach out directly.

Leaving a team

If you’re a team member and want to leave your organization:

1. Go to Settings → Team
2. Click Leave Organization
3. Confirm in the dialog

When you leave:

• You lose access to all events in that organization
• Your seat becomes available for a new member
• Your account is not deleted — you can still log in to other organizations or create your own

Managing multiple organizations

When team collaboration launches, if you’re part of multiple organizations (as an admin or team member), you’ll see an organization switcher in the sidebar. Use it to switch between organizations and their separate event lists.

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When paid plans launch

Seat limits and grandfathering

Your plan determines how many team members you can have after pricing launches. However, any members you invite during early access are grandfathered in free and don’t count against future seat limits — even if you stay on the Free plan.

During early access (now):

• Invite as many team members as you like at no cost
• They’ll stay free forever, no matter what plan you choose later

After pricing launches:

• Existing grandfathered members keep their access
• New invitations will count toward your plan’s seat limit
• Free plan: no additional seats (grandfathered members only)
• Individual plan: 1 additional seat for new members
• Organization plan: up to 10 additional seats for new members

To upgrade or adjust seats later:

1. Visit Account & Plans
2. Upgrade to a plan with more seats
3. New seat limit takes effect immediately
4. You can invite new members based on your new limit

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Best practices

• Share access carefully — team members have broad permissions to manage events; only invite people you trust
• Use different accounts — each team member should have their own Village account (with their own email)
• Communicate role expectations — make sure team members understand what they’re responsible for managing
• Review activity regularly — check your Recent sign-ups feed to stay aware of activity across your team
• Invite strategically during early access — members you invite now are grandfathered in forever; think through who should be on your core team before pricing launches